Constitution

Newcastle University Conservative Future

Constitution

Contents

  • The Society
  • Aims, Objectives and Policies
  • Membership
  • The Executive
  • Votes of No Confidence
  • Removal of the Chairman
  • Annual General Meeting (AGM)
  • Extraordinary General Meeting (EGM)
  • Elections
  • Amendments

1. The Society

1.1 The Society shall be known as ‘Newcastle University Conservative Future’, and also by its acronym, ‘NUCF’. References to ‘the Society’ refer to Newcastle University Conservative Future.

1.2 NUCF is a university branch of the national organisation ‘Conservative Future’ and adheres to Conservative Future’s constitution.

2. Aims, Objectives and Policies

2.1 The principle objective of NUCF is to promote knowledge, discussion and support of the principles and policies of the Conservative and Unionist Party, and to aid in the Party’s progress.

2.2 NUCF is committed to advancing the Conservative cause in the North East of England and at Newcastle University.

2.3 The Society functions to provide an arena for political discussion and as a meeting point for like-minded people.

2.4 The Society is committed to freedom of speech, thought and opinion at all times.

3. Membership

3.1 All members of the Newcastle University are able to join NUCF with the proviso that they are not a member of any other political party.

3.2 Membership must be registered through the Union Society and confirmed by the officer on the Executive charged with membership matters.

3.3 Members can be expelled from the Society through a majority vote at an Extraordinary General Meeting. This course of action can only be taken where a member has brought disrepute to the Society or the Conservative Party or where it has been discovered that a member holds membership of a political party other than the Conservative Party.

3.4 Members are considered to have resigned from NUCF when they have put their resignation in writing to the Secretary. Membership fees are non-returnable upon resignation.

3.5 The Executive may bestow honorary associate membership on any person it wishes, through a majority vote.

3.6 The Executive shall maintain a full list of all members and their details, and shall ensure that this list is forwarded on to the local party.

4. The Executive

4.1 The Executive must consist of a minimum of seven individuals, and the following positions must be filled: Chairman, Deputy Chairman (Political), Deputy Chairman (Communications), Secretary and Treasurer. The roles of these offices shall be outlined by the Executive of the day.

4.2 Members may vote to create or abolish any other office on the Executive at the Annual General Meeting or at an Extraordinary General Meeting.

4.3 Officers shall be elected annually at the Annual General Meeting and shall only cease to hold office upon death, resignation or the passing of a vote of no confidence.

4.4 Should the office of Chairman become vacant for whatever reason, then the Deputy Chairman (Political) shall assume all the powers and responsibilities of the Chairman until an election has been held.

4.5 The Executive shall be empowered with the day-to-day running of the Society and shall make decisions on behalf of its members. Subject to Section 4.6, a motion is passed when a majority vote in its favour.

4.6 At least two-thirds of officers must attend meetings for any motions to be passed.

4.7 The Chairman may call an Executive meeting for whichever date he likes, but must give at least two days’ notice.

4.8 Non-Executive members are entitled to contribute to Executive meetings.

4.9 An officer is considered to have resigned from the Executive when they have put their resignation in writing to the Chairman. Should the Chairman resign, he must do so by putting his resignation in writing to the Secretary. In the event of a resignation, the Chairman must call an election to fill the vacancy.

5. Votes of No Confidence

5.1 Any member of the Society can request a vote of no confidence in any member of the Executive. For the vote to take place, 10% of the membership, or four individual members, whichever is greater, must submit a request for a vote of no confidence in writing to the Chairman. Should the motion of no confidence be in the Chairman himself, then the request must be submitted to the Secretary. Upon receipt of such a request, the Chairman is obliged to call an Extraordinary General Meeting, whereupon both sides of the case are put forward and the vote of no confidence itself shall take place. A vote of no confidence shall be considered passed when a simple majority is in favour and 25% of the membership, or ten individual members, whichever is greater, are in attendance at the meeting.

5.2 Upon a vote of no confidence passing, the position will be considered vacant with immediate effect, and the Chairman must organise an election to fill the vacancy. In this event, it is permissible for seven days’ notice to be given.

6. Removal of the Chairman

6.1 In addition to the method outlined in Section 5.1, should two-thirds of the Executive express no confidence in the Chairman in an Executive meeting, he shall be considered suspended from office with immediate effect and the Deputy Chairman (Political) shall call an election, inviting any candidates to stand.

6.2 The incumbent is entitled to stand in this election.

6.3 Whoever receives the most votes shall be elected to the position of Chairman with immediate effect.

7. Annual General Meeting (AGM)

7.1 The Annual General Meeting (AGM) may be called by the Chairman at any time in the summer term, for the following purposes:

a) To receive and adopt the reports of the Executive of the previous year.

(b) To elect officers to serve on the Executive for the coming year, outlined in Section 9.

c) To re-ratify and put forward any amendments to the constitution.

(d) To deal with any other business deemed necessary.

7.2 All members of the Society must be given fourteen days’ notice before the AGM can take place.

7.3 Subject to Section 9.10, it is at the discretion of the Chairman as to whether a vote is held by secret ballot or by show of hands.

7.4 A motion is considered to have passed when a majority present vote in its favour.

8. Extraordinary General Meeting (EGM)

8.1 An Extraordinary General Meeting (EGM) may be called by the Chairman at any time during the academic year, for the following purposes:

a) To elect a member onto the Executive in the event of an office becoming vacant.

(b) To hold a vote of no confidence.

(c) To hold an election which has arisen due to the process followed in Section 6.1.

(d) To vote on expulsion of a member from the Society.

(e) To deal with any other matter that the Chairman, or a majority of the Executive, believes warrants all members of the Society being invited to vote on a matter.

8.2 All members of the Society must be given fourteen days’ notice before the EGM can take place, subject to Section 5.2. The EGM must be held within 21 term-time days of the Chairman having called it.

8.3 All votes at an EGM must be held by secret ballot.

8.4 A motion is considered to have passed when a majority present vote in its favour.

9. Elections

9.1 All members of the Society are entitled to run for any office on the Executive at any time, subject to Section 9.9.

9.2 Upon an election being called by the Chairman, those wishing to stand for office must put their candidacy in writing to the Secretary. In the event of the position of Secretary being vacant, then the message should be sent to the Deputy Chairman (Political).

9.3 All prospective candidacies must be seconded to be entered onto the ballot paper.

9.4 Members can stand in more than one election.

9.5 Elections must be held in the following order: Chairman, Deputy Chairman (Political), Deputy Chairman (Communications), Secretary, Treasurer, followed by any other offices created

9.6 Members must be given the option to Re-Open Nominations (RON) in all elections.

9.7 The candidate with the most votes will be declared the winner. In the event of a tie, the candidates with the most votes will be entered into a run-off election. In the event of another tie, the candidates with the most votes will enter into another run-off election. This process should be repeated until a clear winner is chosen. Should all candidates tie, then the Chairman shall have the casting vote. In the event that all candidates tie for the position of Chairman, then the incumbent retains his seat, unless he is retiring, in which case he shall have the casting vote.

9.8 With the exception of the Chairman-elect, those who win their elections do not take their positions on the Executive until the incumbent Chairman has closed the meeting.

9.9 No member may hold more than one position on the Executive.

9.10 All elections must take place by secret ballot.

10. Amendments

10.1 Amendments to the Constitution can only be passed at an AGM or an EGM.

10.2 An amendment to the Constitution will be made when two-thirds of members present vote in its favour.

Ratified 25th September 2008.

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